Your Guide to Start and Manage Office Digital Signage for Workplace Communication!

If you own multiple corporate offices with employees spread across all locations, it is a must to have a strong communication channel that helps them stay connected.

Naturally since you own a large number of employees, the culture of the organization, the celebrations, birthday parties, events, training sessions and a lot more are very important for employee satisfaction and engagement.

With hybrid workplaces coming into picture and a lot of ups and downs that corporate culture has faced in the past couple of years, the way things are handled also need an upgrade.

Here is where communication via digital signage comes into play

Good internal communication would drive 25% of higher employee productivity. Around 56% of internal communication teams are planning to increase the use of digital signage in corporate office

If you are a part of such a process where your job majorly entails keeping the communication between offices more streamlined and easy to manage, well, here is your solution! You might have a lot of questions, read on and get most of your queries answered.

digital signage for internal communication

Why? 

First, let’s talk about ways in which digital screens can be used for corporate communication: 

  • Keep them updated about the latest company news and happenings.
team performance promote on signage
  • Highlight important performance indicators like sales, new partners, new office inaugurations, awards and achievements. 
welcome new hire on digital screen
  • Display details on employee of the month, new office joiness, birthday celebrations, client visits, videos on the celebrations at your organization and a lot more.
celebrate work anniversary of employee
  • Put details about safety information in case of emergencies along with emergency protocols to be followed. 
  • Weather updates: You can go on to display weather updates from well known sources so in case of heavy snowfall or heavy rainfall, employees can take note of the same and take the transport mode accordingly. 

The How?

Projecting the Budget: 

You can start with the Hardware as in what kind of display screens will be used for this purpose. It could so happen that the office premise already has several screens installed at key locations like reception area, conference rooms, event halls and so on or you might need to procure the new ones altogether. 

Should you go for the old screens or get new ones? 

digital signage hardware

In case of the old screens, you don’t need any major capital investment except for the supported media players that will go with the software you will go with. It would be nice to check out the condition of the hardware for a couple of weeks before coming to a decision.

If you go for new screens, take into consideration the below factors to make a clear decision: 

1. The number of screens you need

2. Will it be a phase-wise implementation or all of it at the same time? 

3. What would be the size and kind of hardware that will be needed 

4. What is the lifespan and the number of years you would want the screens to last?

Phase-wise implementation is always better though it would depend on the priority of needs that have been aligned for the end goal to be achieved. 



Finalise the software before anything else!

If you own old TVs, it would be wise to check their condition. If they are in good shape, have a software that will work with those. With entirely different screens, you have a variety of options to choose from. 

Follow this checklist to come to a correction software partner choice: 

  • The affordability
  • The flexibility
  • The set-up process
  • Remote based accessibility (should be cloud-based)
  • The support teatm
  • Client testimonials

Take care of the above and be sure the software that you choose scores cent percent in this. Software mostly comes at a monthly or a yearly subscription ( checkout our price ) so you have the option of going for another one if you are not satisfied with the one you have already opted for.

With all the relevant details, you would need to come up with a budget figure and the expected results you will achieve with this implementation. The later part will not need much work considering the things it will simplify for you. 



Here are a few benefits you ought to know about signage at your office: 

1. They help save time for the staff that are responsible for the regular updates of the screens at the offices. 

2. They offer the flexibility of remote based access to manage updates from anywhere.

3. Instant updates on anything can be made live for all the screens placed remotely across different offices. 

4. They eventually contribute to employee engagement and productivity and help you save costs on manual printing costs. 

5. They help you improve corporate culture and enhance brand image.

These benefits surely outweigh the initial costs and eventually work out in your favour since they are so easy to manage. 

Reach us out on info@voolsyscreen.com or check out our 7 day free trial if you wish to explore our signage software for your corporate communication needs. A lot of corporations are using it and absolutely love it. We are sure you would too!

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